first cleanup iter

app/app.py

@@ -550,7 +550,7 @@ def create_app(config=None):
         # not down, and a 503 here would take the site out of the load
         # balancer for it (OPS-012).
         if app.config['ENABLE_DISCORD_BOT']:
-            from app.discord_bot import bot_status
+            from app.discord import bot_status
 
             health_data['discord_bot'] = bot_status()
 
@@ -750,7 +750,7 @@ def create_app(config=None):
     # Start the Discord bot for notifications
     if app.config['ENABLE_DISCORD_BOT']:
         try:
-            from app.discord_bot import start_bot
+            from app.discord import start_bot
 
             start_bot(flask_app=app)
         except Exception:  # the site must come up even if the bot cannot

app/discord/__init__.py

@@ -0,0 +1,29 @@
+"""Discord notification subsystem.
+
+Split from a single 1654-line module (app/discord_bot.py) into a package with
+one concern per module (ARCH-003).
+
+Public API — these are the functions that Flask routes and services import:
+    start_bot, bot_status, get_bot              → .bot
+    send_one_on_one_dm, send_schedule_notification,
+    send_one_on_one_response                     → .messaging
+    purge_pending_for_participants               → .pending
+"""
+
+from app.discord.bot import bot_status, get_bot, start_bot
+from app.discord.messaging import (
+    send_one_on_one_dm,
+    send_one_on_one_response,
+    send_schedule_notification,
+)
+from app.discord.pending import purge_pending_for_participants
+
+__all__ = [
+    'bot_status',
+    'get_bot',
+    'purge_pending_for_participants',
+    'send_one_on_one_dm',
+    'send_one_on_one_response',
+    'send_schedule_notification',
+    'start_bot',
+]

app/discord/bot.py

@@ -0,0 +1,702 @@
+"""Discord bot lifecycle, class definition, and supervisor."""
+
+import logging
+import threading
+import time
+from datetime import datetime, timedelta
+from zoneinfo import ZoneInfo
+
+from apscheduler.schedulers.asyncio import AsyncIOScheduler
+from apscheduler.triggers.cron import CronTrigger
+from sqlalchemy.exc import SQLAlchemyError
+
+from app.discord.constants import (
+    BOT_RESTART_DELAY_SECONDS,
+    BOT_RESTART_MAX_DELAY_SECONDS,
+    BOT_RESTART_RESET_SECONDS,
+    CHECK_EMOJI,
+    CROSS_EMOJI,
+    DISCORD_BOT_TOKEN,
+    TIMEZONE,
+    USER_CACHE_MAX,
+)
+from app.discord.pending import (
+    forget_pending,
+    load_pending,
+    save_pending,
+)
+from app.discord.queue import message_queue
+from app.time_utils import utc_now_naive
+from discord import (
+    Forbidden,
+    HTTPException,
+    Intents,
+    LoginFailure,
+    NotFound,
+    PrivilegedIntentsRequired,
+)
+from discord.ext import commands
+
+_logger = logging.getLogger(__name__)
+bot_instance = None
+bot_thread = None
+bot_flask_app = None
+_stop_bot = threading.Event()
+
+
+class TeamTryoutsBot(commands.Bot):
+    """Unified Discord bot for Team Tryouts notifications."""
+
+    def __init__(self, flask_app=None):
+        intents = Intents.default()
+        intents.message_content = True
+        intents.dm_messages = True
+        intents.dm_reactions = True
+        intents.reactions = True
+        intents.guilds = True
+        super().__init__(command_prefix='!', intents=intents)
+        self.flask_app = flask_app
+        self.pending_requests = load_pending()
+        self.message_queue = message_queue
+        self.scheduler = AsyncIOScheduler()
+        self.timezone = ZoneInfo(TIMEZONE)
+        self._user_cache = {}
+        self.reminders_scheduled = False
+
+    # ------------------------------------------------------------------
+    # Lifecycle hooks
+    # ------------------------------------------------------------------
+
+    async def setup_hook(self):
+        self.loop.create_task(self.process_queue())
+
+    async def on_error(self, event_method, *args, **kwargs):
+        _logger.error('Unhandled error in %s', event_method, exc_info=True)
+
+    async def on_ready(self):
+        _logger.info('Bot logged in as %s', self.user)
+        await self.start_scheduler()
+
+    async def start_scheduler(self):
+        if self.reminders_scheduled:
+            _logger.debug('Reminders already scheduled, skipping')
+            return
+        try:
+            self.scheduler.add_job(
+                self._send_daily_reminders_impl,
+                CronTrigger(hour=18, minute=0, timezone=self.timezone),
+                id='daily_match_check',
+                replace_existing=True,
+            )
+            self.scheduler.start()
+            self.reminders_scheduled = True
+            _logger.info('Daily reminder scheduled for 18:00 %s', TIMEZONE)
+        except Exception:
+            _logger.exception('Failed to start the daily reminder scheduler')
+            self.reminders_scheduled = False
+
+    # ------------------------------------------------------------------
+    # Internal helpers
+    # ------------------------------------------------------------------
+
+    async def _reply(self, channel, message):
+        try:
+            await channel.send(message)
+        except (HTTPException, Forbidden) as exc:
+            _logger.warning('Could not reply to channel: %s', exc)
+
+    async def _commit_or_report(self, channel, *, operation):
+        from app.extensions import db
+
+        try:
+            operation()
+            db.session.commit()
+        except SQLAlchemyError:
+            db.session.rollback()
+            _logger.exception('DB commit failed for %s', operation.__name__)
+            await self._reply(channel, 'Something went wrong saving that. Please try again.')
+
+    def _forget_pending(self, message_id):
+        self.pending_requests = forget_pending(self.pending_requests, message_id)
+
+    async def _resolve_user(self, discord_uid, *, context=''):
+        uid = str(discord_uid)
+        if uid in self._user_cache:
+            return self._user_cache[uid]
+        try:
+            user = await self.fetch_user(int(uid))
+        except (NotFound, HTTPException) as exc:
+            _logger.warning('Could not resolve Discord user %s (%s): %s', uid, context, exc)
+            return None
+        if len(self._user_cache) >= USER_CACHE_MAX:
+            self._user_cache.pop(next(iter(self._user_cache)))
+        self._user_cache[uid] = user
+        return user
+
+    async def _send_dm(self, discord_uid, message, *, purpose, recipient=''):
+        user = await self._resolve_user(discord_uid, context=purpose)
+        if not user:
+            _logger.warning(
+                'Could not send DM (%s): user not found', purpose, recipient or discord_uid
+            )
+            return None
+        try:
+            sent = await user.send(message)
+            _logger.info(
+                'DM sent (%s) to %s (%s)', purpose, recipient or user.display_name, discord_uid
+            )
+            return sent
+        except Forbidden:
+            _logger.warning('DMs closed for %s (%s)', recipient or discord_uid, discord_uid)
+        except HTTPException as exc:
+            _logger.warning('Failed to DM %s: %s', discord_uid, exc)
+        except Exception:
+            _logger.exception('DM to %s failed unexpectedly', discord_uid)
+        return None
+
+    async def _dispatch(self, item):
+        kind = item['type']
+        data = item['data']
+        _logger.debug('Dispatching %s', kind)
+        try:
+            if kind == 'one_on_one_request':
+                await self._send_one_on_one_dm(**data)
+            elif kind == 'schedule_addition':
+                await self._send_schedule_notification(**data)
+            elif kind == 'one_on_one_response':
+                await self._send_one_on_one_response_dm(**data)
+            elif kind == 'purge_pending':
+                pids = data.get('participant_ids', [])
+                self.pending_requests = {
+                    mid: e
+                    for mid, e in self.pending_requests.items()
+                    if e.get('type') != 'attendance' or e.get('reference_id') not in pids
+                }
+                save_pending(self.pending_requests)
+            else:
+                _logger.warning('Unknown queue item type: %s', kind)
+        except Exception:
+            _logger.exception('Error dispatching %s', kind)
+
+    async def process_queue(self):
+        while True:
+            try:
+                item = self.message_queue.get(timeout=5)
+            except __import__('queue').Empty:
+                continue
+            await self._dispatch(item)
+
+    def is_dm_channel(self, channel) -> bool:
+        return channel.type.name == 'private'
+
+    # ------------------------------------------------------------------
+    # Reaction handling
+    # ------------------------------------------------------------------
+
+    async def on_raw_reaction_add(self, payload):
+        if payload.user_id == self.user.id:
+            return
+        message_id = payload.message_id
+        entry = self.pending_requests.get(str(message_id))
+        if not entry:
+            return
+        channel = self.get_channel(payload.channel_id)
+        if not channel:
+            return
+        reacting_user = payload.member or await self._resolve_user(
+            payload.user_id,
+            context='reaction handler',
+        )
+        if not reacting_user:
+            return
+        entry_type = entry.get('type')
+        reference_id = entry.get('reference_id')
+        emoji = str(payload.emoji)
+        if emoji == CHECK_EMOJI:
+            if entry_type == 'one_on_one':
+                await self.handle_one_on_one_approve(
+                    reacting_user, message_id, reference_id, channel
+                )
+            elif entry_type in ('match_attendance', 'tryout_attendance'):
+                await self.handle_attendance_confirm(
+                    reacting_user, message_id, reference_id, channel
+                )
+        elif emoji == CROSS_EMOJI:
+            if entry_type == 'one_on_one':
+                await self.handle_one_on_one_reject(
+                    reacting_user, message_id, reference_id, channel
+                )
+            elif entry_type in ('match_attendance', 'tryout_attendance'):
+                await self.handle_attendance_decline(
+                    reacting_user, message_id, reference_id, channel
+                )
+
+    # ------------------------------------------------------------------
+    # One-on-One handlers
+    # ------------------------------------------------------------------
+
+    async def _send_one_on_one_dm(
+        self,
+        coach_name='',
+        coach_discord_id='',
+        player_name='',
+        team_name='',
+        date_str='',
+        start_time='',
+        end_time='',
+        points='',
+        request_id=None,
+    ):
+        embed = {
+            'embeds': [
+                {
+                    'title': 'One on One Request',
+                    'color': 3447003,
+                    'fields': [
+                        {'name': 'Player', 'value': player_name, 'inline': True},
+                        {'name': 'Team', 'value': team_name or 'Unknown', 'inline': True},
+                        {'name': 'Date', 'value': date_str, 'inline': True},
+                        {'name': 'Time', 'value': f'{start_time} - {end_time}', 'inline': True},
+                        {'name': 'Discussion Points', 'value': points or 'None', 'inline': False},
+                        {
+                            'name': 'Quick Reply',
+                            'value': f'React with {CHECK_EMOJI} to approve, {CROSS_EMOJI} to reject.',
+                            'inline': False,
+                        },
+                    ],
+                    'footer': {'text': f'Request #{request_id}'},
+                }
+            ]
+        }
+        sent = await self._send_dm(
+            coach_discord_id, embed, purpose='one_on_one_request', recipient=coach_name
+        )
+        if sent and request_id:
+            self.pending_requests[str(sent.id)] = {
+                'type': 'one_on_one',
+                'reference_id': request_id,
+                'created_at': time.time(),
+            }
+            save_pending(self.pending_requests)
+
+    async def handle_one_on_one_approve(self, coach, message_id, request_id, channel):
+        from app.extensions import db
+        from app.models import OneOnOneRequest, User
+
+        req = db.session.get(OneOnOneRequest, request_id)
+        if not req:
+            await self._reply(channel, 'This request no longer exists.')
+            self._forget_pending(message_id)
+            return
+        if str(coach.id) != str(req.coach.discord_user_id):
+            await self._reply(channel, 'This request is not for you.')
+            return
+        if req.status != 'pending':
+            await self._reply(channel, 'This request has already been handled.')
+            self._forget_pending(message_id)
+            return
+
+        async def _approve():
+            req.status = 'approved'
+            req.responded_at = utc_now_naive()
+
+        await self._commit_or_report(channel, operation=_approve)
+        await self._reply(channel, f'One on One request from {req.player.full_name} approved!')
+        self._forget_pending(message_id)
+        player = db.session.get(User, req.player_id)
+        if player and player.discord_user_id:
+            await self._send_one_on_one_response_dm(
+                player_discord_id=player.discord_user_id,
+                player_full_name=player.full_name,
+                coach_full_name=getattr(coach, 'display_name', 'Coach'),
+                date_str=req.date.strftime('%A, %B %d, %Y'),
+                start_time=req.start_time.strftime('%I:%M %p') if req.start_time else 'TBD',
+                end_time=req.end_time.strftime('%I:%M %p') if req.end_time else 'TBD',
+                points=req.points or 'No specific points provided',
+                approved=True,
+            )
+
+    async def handle_one_on_one_reject(self, coach, message_id, request_id, channel):
+        from app.extensions import db
+        from app.models import OneOnOneRequest, User
+
+        req = db.session.get(OneOnOneRequest, request_id)
+        if not req:
+            await self._reply(channel, 'This request no longer exists.')
+            self._forget_pending(message_id)
+            return
+        if str(coach.id) != str(req.coach.discord_user_id):
+            await self._reply(channel, 'This request is not for you.')
+            return
+        if req.status != 'pending':
+            await self._reply(channel, 'This request has already been handled.')
+            self._forget_pending(message_id)
+            return
+        refusal_note = None
+        try:
+            msg = await channel.fetch_message(message_id)
+            if msg and msg.reference and msg.reference.resolved:
+                reply_to = msg.reference.resolved
+                if reply_to.author.id == coach.id:
+                    refusal_note = reply_to.content if isinstance(reply_to.content, str) else None
+        except (NotFound, HTTPException) as exc:
+            _logger.warning('Could not read rejection reply: %s', exc)
+
+        async def _reject():
+            req.status = 'rejected'
+            req.responded_at = utc_now_naive()
+            if refusal_note:
+                req.coach_rejection_message = refusal_note
+
+        await self._commit_or_report(channel, operation=_reject)
+        await self._reply(channel, f'One on One request from {req.player.full_name} rejected.')
+        self._forget_pending(message_id)
+        player = db.session.get(User, req.player_id)
+        if player and player.discord_user_id:
+            await self._send_one_on_one_response_dm(
+                player_discord_id=player.discord_user_id,
+                player_full_name=player.full_name,
+                coach_full_name=getattr(coach, 'display_name', 'Coach'),
+                date_str=req.date.strftime('%A, %B %d, %Y'),
+                start_time=req.start_time.strftime('%I:%M %p') if req.start_time else 'TBD',
+                end_time=req.end_time.strftime('%I:%M %p') if req.end_time else 'TBD',
+                points=req.points or 'No specific points provided',
+                approved=False,
+                refusal_note=refusal_note,
+            )
+
+    # ------------------------------------------------------------------
+    # Attendance handlers
+    # ------------------------------------------------------------------
+
+    @staticmethod
+    def _attendance_record(event_type, reference_id):
+        from app.models import MatchParticipant, TeamMatchParticipant
+
+        if event_type == 'match_attendance':
+            return MatchParticipant.query.get(reference_id)
+        if event_type == 'team_match_attendance':
+            return TeamMatchParticipant.query.get(reference_id)
+        return None
+
+    @staticmethod
+    def _reacting_user_owns(player_id, reacting_user):
+        from app.models import User
+
+        player = User.query.get(player_id)
+        if not player:
+            return False
+        return str(player.discord_user_id) == str(reacting_user.id)
+
+    async def handle_attendance_confirm(self, player, message_id, reference_id, channel):
+        entry = self.pending_requests.get(str(message_id))
+        if not entry:
+            return
+        event_type = entry.get('type', '')
+        record = self._attendance_record(event_type, reference_id)
+        if not record:
+            await self._reply(channel, 'This event no longer exists.')
+            self._forget_pending(message_id)
+            return
+        if not self._reacting_user_owns(record.player_id, player):
+            await self._reply(channel, 'You cannot confirm attendance for someone else.')
+            return
+
+        async def _confirm():
+            record.attendance_confirmed = True
+            record.is_confirmed = True
+
+        await self._commit_or_report(channel, operation=_confirm)
+        await self._reply(channel, 'Attendance confirmed! ✅')
+        self._forget_pending(message_id)
+
+    async def handle_attendance_decline(self, player, message_id, reference_id, channel):
+        entry = self.pending_requests.get(str(message_id))
+        if not entry:
+            return
+        event_type = entry.get('type', '')
+        record = self._attendance_record(event_type, reference_id)
+        if not record:
+            await self._reply(channel, 'This event no longer exists.')
+            self._forget_pending(message_id)
+            return
+        if not self._reacting_user_owns(record.player_id, player):
+            await self._reply(channel, 'You cannot decline attendance for someone else.')
+            return
+
+        async def _decline():
+            record.attendance_confirmed = False
+            record.is_confirmed = False
+
+        await self._commit_or_report(channel, operation=_decline)
+        await self._reply(channel, 'Attendance declined. ❌')
+        self._forget_pending(message_id)
+
+    # ------------------------------------------------------------------
+    # Schedule notification
+    # ------------------------------------------------------------------
+
+    async def _send_schedule_notification(
+        self,
+        user_id=None,
+        event_type='match',
+        event_title='',
+        event_date='',
+        event_time='',
+        reference_id=None,
+        change_kind='scheduled',
+    ):
+        from app.models import User
+
+        user = User.query.get(user_id)
+        if not user or not user.discord_user_id:
+            _logger.warning('Cannot notify user %s: no Discord user id', user_id)
+            return
+        title = '🎯 Match Updated' if change_kind == 'modified' else '🎯 New Match Scheduled'
+        desc = f'**{event_title}**\n📅 {event_date}\n⏰ {event_time}'
+        embed = {
+            'embeds': [
+                {
+                    'title': title,
+                    'color': 7506394 if change_kind == 'modified' else 3447003,
+                    'description': desc,
+                    'fields': [
+                        {
+                            'name': 'Quick RSVP',
+                            'value': f'React with {CHECK_EMOJI} to confirm, {CROSS_EMOJI} to decline.',
+                            'inline': False,
+                        }
+                    ],
+                }
+            ]
+        }
+        sent = await self._send_dm(
+            user.discord_user_id,
+            embed,
+            purpose=f'{change_kind}_{event_type}',
+            recipient=user.full_name,
+        )
+        if sent and reference_id:
+            entry_type = 'match_attendance' if event_type == 'match' else 'tryout_attendance'
+            self.pending_requests[str(sent.id)] = {
+                'type': entry_type,
+                'reference_id': reference_id,
+                'created_at': time.time(),
+            }
+            save_pending(self.pending_requests)
+
+    # ------------------------------------------------------------------
+    # One-on-One response DM
+    # ------------------------------------------------------------------
+
+    async def _send_one_on_one_response_dm(
+        self,
+        player_discord_id='',
+        player_full_name='',
+        coach_full_name='',
+        date_str='',
+        start_time='',
+        end_time='',
+        points='',
+        approved=True,
+        refusal_note=None,
+    ):
+        status = '✅ Approved' if approved else '❌ Rejected'
+        color = 3066993 if approved else 15158332
+        desc = f'Your One on One request has been **{"approved" if approved else "rejected"}**.'
+        embed = {
+            'embeds': [
+                {
+                    'title': f'One on One {status}',
+                    'color': color,
+                    'description': desc,
+                    'fields': [
+                        {'name': 'Coach', 'value': coach_full_name, 'inline': True},
+                        {'name': 'Date', 'value': date_str, 'inline': True},
+                        {'name': 'Time', 'value': f'{start_time} - {end_time}', 'inline': True},
+                        {'name': 'Discussion Points', 'value': points or 'None', 'inline': False},
+                    ],
+                }
+            ]
+        }
+        if refusal_note:
+            embed['embeds'][0]['fields'].append(
+                {'name': 'Reason', 'value': refusal_note, 'inline': False}
+            )
+        await self._send_dm(
+            player_discord_id, embed, purpose='one_on_one_response', recipient=player_full_name
+        )
+
+    # ------------------------------------------------------------------
+    # Daily reminders
+    # ------------------------------------------------------------------
+
+    async def send_daily_reminders(self):
+        """Public entry point, called from tests."""
+        await self._send_daily_reminders_impl()
+
+    async def _send_daily_reminders_impl(self):
+        from app.extensions import db
+        from app.models import Match, OneOnOneRequest, TeamMatch, Tryout, User
+
+        tomorrow = (datetime.now(self.timezone) + timedelta(days=1)).date()
+        _logger.info('Running daily reminder check for %s', tomorrow)
+        for match in Match.query.filter(Match.date == tomorrow).all():
+            for participant in match.participants:
+                await self.send_match_reminder(participant.player, match)
+        for tm in TeamMatch.query.filter(TeamMatch.date == tomorrow).all():
+            for participant in tm.participants:
+                await self.send_match_reminder(participant.player, tm)
+        for tryout in Tryout.query.all():
+            if any(m.date == tomorrow for m in tryout.matches):
+                for reg in tryout.registrations:
+                    await self.send_tryout_reminder(reg.player, tryout)
+        sessions = OneOnOneRequest.query.filter(
+            OneOnOneRequest.status == 'pending', OneOnOneRequest.date == tomorrow
+        ).all()
+        for session in sessions:
+            player = db.session.get(User, session.player_id)
+            await self.send_one_on_one_reminder(player, session)
+
+    async def send_match_reminder(self, player, match):
+        if not player or not player.discord_user_id:
+            return
+        embed = {
+            'embeds': [
+                {
+                    'title': '⏰ Match Tomorrow!',
+                    'color': 15844367,
+                    'description': f'**{match.title}**\n📅 {match.date.strftime("%A, %B %d, %Y")}\n⏰ {match.start_time.strftime("%I:%M %p") if match.start_time else "TBD"}',
+                }
+            ]
+        }
+        await self._send_dm(
+            player.discord_user_id, embed, purpose='match_reminder', recipient=player.full_name
+        )
+
+    async def send_tryout_reminder(self, player, tryout):
+        if not player or not player.discord_user_id:
+            return
+        embed = {
+            'embeds': [
+                {
+                    'title': '⏰ Tryout Tomorrow!',
+                    'color': 15844367,
+                    'description': f'**{tryout.name}**\n📅 {tryout.date.strftime("%A, %B %d, %Y")}\n⏰ {tryout.time.strftime("%I:%M %p") if tryout.time else "TBD"}',
+                }
+            ]
+        }
+        await self._send_dm(
+            player.discord_user_id, embed, purpose='tryout_reminder', recipient=player.full_name
+        )
+
+    async def send_one_on_one_reminder(self, player, session):
+        if not player or not player.discord_user_id:
+            return
+        embed = {
+            'embeds': [
+                {
+                    'title': '⏰ One on One Tomorrow!',
+                    'color': 15844367,
+                    'description': f'📅 {session.date.strftime("%A, %B %d, %Y")}\n⏰ {session.start_time.strftime("%I:%M %p") if session.start_time else "TBD"}',
+                }
+            ]
+        }
+        await self._send_dm(
+            player.discord_user_id, embed, purpose='one_on_one_reminder', recipient=player.full_name
+        )
+
+    # -----------------------------------------------------------------
+    # Legacy alias
+    # -----------------------------------------------------------------
+
+    async def notify_player_about_one_on_one_direct(
+        self, player, coach, coach_name, coach_discord_id, date_str, start_time, end_time, points
+    ):
+        embed = {
+            'embeds': [
+                {
+                    'title': 'One on One Scheduled',
+                    'color': 3447003,
+                    'fields': [
+                        {'name': 'Coach', 'value': coach_name, 'inline': True},
+                        {'name': 'Date', 'value': date_str, 'inline': True},
+                        {'name': 'Time', 'value': f'{start_time} - {end_time}', 'inline': True},
+                        {'name': 'Discussion Points', 'value': points or 'None', 'inline': False},
+                    ],
+                }
+            ]
+        }
+        await self._send_dm(
+            player.discord_user_id, embed, purpose='one_on_one_direct', recipient=player.full_name
+        )
+
+
+# ======================================================================
+# Module-level API
+# ======================================================================
+
+
+def get_bot(flask_app=None):
+    global bot_instance, bot_flask_app
+    if flask_app is not None:
+        bot_flask_app = flask_app
+    if bot_instance is None:
+        bot_instance = TeamTryoutsBot(flask_app=flask_app or bot_flask_app)
+    elif flask_app is not None and bot_instance.flask_app is None:
+        bot_instance.flask_app = flask_app
+    return bot_instance
+
+
+def supervise_bot(run_once=False):
+    delay = BOT_RESTART_DELAY_SECONDS
+    while True:
+        bot = get_bot()
+        try:
+            bot.run(DISCORD_BOT_TOKEN, reconnect=True)
+        except LoginFailure:
+            _logger.critical('Discord bot token is invalid. Bot will not start.')
+            return
+        except PrivilegedIntentsRequired as exc:
+            _logger.critical('Missing privileged intent: %s. Bot will not start.', exc)
+            return
+        except Exception as exc:  # noqa: BLE001 — supervisor boundary, restart on any failure
+            _logger.error('Discord bot stopped unexpectedly: %s', exc)
+        if run_once:
+            _logger.info('Bot run_once completed.')
+            return
+        bot_age = time.time() - getattr(bot, '_started_at', time.time())
+        if bot_age >= BOT_RESTART_RESET_SECONDS:
+            delay = BOT_RESTART_DELAY_SECONDS
+        _logger.warning('Discord bot disconnected. Restarting in %s seconds.', delay)
+        if _stop_bot.wait(delay):
+            _logger.info('Discord bot supervisor asked to stop.')
+            return
+        delay = min(delay * 2, BOT_RESTART_MAX_DELAY_SECONDS)
+
+
+def start_bot(flask_app=None):
+    global bot_thread, bot_flask_app
+    if flask_app is not None:
+        bot_flask_app = flask_app
+    get_bot(flask_app=flask_app)
+    if DISCORD_BOT_TOKEN and bot_thread is None:
+        _stop_bot.clear()
+        bot_thread = threading.Thread(target=supervise_bot, daemon=True)
+        bot_thread.start()
+        _logger.info('TeamTryoutsBot started in background thread')
+    elif not DISCORD_BOT_TOKEN:
+        _logger.warning('DISCORD_BOT_TOKEN not set, bot not started')
+
+
+def bot_status():
+    running = bool(bot_thread and bot_thread.is_alive())
+    instance = bot_instance
+    connected = bool(instance and not instance.is_closed() and instance.is_ready())
+    return {
+        'configured': bool(DISCORD_BOT_TOKEN),
+        'running': running,
+        'connected': connected,
+        'pending': len(instance.pending_requests) if instance else 0,
+        'reminders_scheduled': bool(instance and instance.reminders_scheduled),
+    }

app/discord/constants.py

@@ -0,0 +1,45 @@
+"""Constants used across the Discord notification subsystem."""
+
+import os
+
+# ---------------------------------------------------------------------------
+# Token
+# ---------------------------------------------------------------------------
+#: Discord bot token. Loaded once at import time so the bot can decide whether
+#: to start before the application factory runs.
+DISCORD_BOT_TOKEN = os.getenv('DISCORD_BOT_TOKEN')
+
+# ---------------------------------------------------------------------------
+# Emoji
+# ---------------------------------------------------------------------------
+CHECK_EMOJI = '✅'  # Green checkmark
+CROSS_EMOJI = '❌'  # Red X
+
+# ---------------------------------------------------------------------------
+# Timing
+# ---------------------------------------------------------------------------
+#: Entries older than this are dropped when the pending file is loaded.
+PENDING_MAX_AGE_DAYS = 30
+
+#: How late the daily reminder may still be sent.
+REMINDER_GRACE_SECONDS = 3600
+
+#: First wait before restarting a bot that stopped (OPS-004).
+BOT_RESTART_DELAY_SECONDS = 5
+
+#: Ceiling on that wait.
+BOT_RESTART_MAX_DELAY_SECONDS = 300
+
+#: A connection that lasted this long resets the back-off.
+BOT_RESTART_RESET_SECONDS = 600
+
+# ---------------------------------------------------------------------------
+# Caching
+# ---------------------------------------------------------------------------
+#: How many Discord user objects to keep resolved (PERF-005).
+USER_CACHE_MAX = 512
+
+# ---------------------------------------------------------------------------
+# Timezone
+# ---------------------------------------------------------------------------
+TIMEZONE = 'America/Toronto'

app/discord/messaging.py

@@ -0,0 +1,128 @@
+"""Public API wrappers that enqueue notifications for the bot thread.
+
+These are the functions that Flask routes and services import. They run in the
+request thread and hand the actual Discord work to the bot's async loop via the
+shared queue.
+"""
+
+import logging
+
+from app.discord.queue import enqueue
+
+_logger = logging.getLogger(__name__)
+
+
+def send_one_on_one_dm(
+    coach_name: str,
+    coach_discord_id: str,
+    player_name: str,
+    team_name: str,
+    date_str: str,
+    start_time: str,
+    end_time: str,
+    points: str,
+    request_id: int,
+) -> bool:
+    """Queue a One on One request DM to be sent by the bot.
+
+    Args:
+        coach_name: Display name of the coach.
+        coach_discord_id: Discord snowflake of the coach.
+        player_name: Display name of the requesting player.
+        team_name: The player's team, or None/empty.
+        date_str, start_time, end_time: Already formatted for display.
+        points: Free-text discussion points.
+        request_id: OneOnOnRequest primary key for reaction routing.
+
+    Returns:
+        True if queued, False on failure.
+    """
+    return enqueue(
+        'one_on_one_request',
+        {
+            'coach_name': coach_name,
+            'coach_discord_id': coach_discord_id,
+            'player_name': player_name,
+            'team_name': team_name,
+            'date_str': date_str,
+            'start_time': start_time,
+            'end_time': end_time,
+            'points': points,
+            'request_id': request_id,
+        },
+        description=f'the One on One request DM for request {request_id}',
+    )
+
+
+def send_schedule_notification(
+    user_id: int,
+    event_type: str,
+    event_title: str,
+    event_date: str,
+    event_time: str,
+    reference_id: int,
+    change_kind: str = 'scheduled',
+) -> bool:
+    """Queue a schedule notification DM to be sent by the bot.
+
+    Args:
+        user_id: The player's database id (resolved to a snowflake in the bot).
+        event_type: 'match' or 'tryout'.
+        event_title: Display title of the event.
+        event_date: Formatted date string.
+        event_time: Formatted time range, or 'TBD'.
+        reference_id: The participant id (or fallback match/tryout id) for
+            reaction routing.
+        change_kind: 'scheduled' for new events, 'modified' for changes.
+
+    Returns:
+        True if queued, False on failure.
+    """
+    return enqueue(
+        'schedule_addition',
+        {
+            'user_id': user_id,
+            'event_type': event_type,
+            'event_title': event_title,
+            'event_date': event_date,
+            'event_time': event_time,
+            'reference_id': reference_id,
+            'change_kind': change_kind,
+        },
+        description=f'the {change_kind} notification for event {event_title}',
+    )
+
+
+def send_one_on_one_response(
+    player_discord_id: str,
+    player_full_name: str,
+    coach_full_name: str,
+    date_str: str,
+    start_time: str,
+    end_time: str,
+    points: str,
+    approved: bool,
+    refusal_note: str = None,
+) -> bool:
+    """Queue a One on One response DM to be sent to the player by the bot.
+
+    Called from Flask routes when a coach accepts/rejects via the web app.
+
+    Returns:
+        True if queued, False on failure.
+    """
+    return enqueue(
+        'one_on_one_response',
+        {
+            'player_discord_id': player_discord_id,
+            'player_full_name': player_full_name,
+            'coach_full_name': coach_full_name,
+            'date_str': date_str,
+            'start_time': start_time,
+            'end_time': end_time,
+            'points': points,
+            'approved': approved,
+            'refusal_note': refusal_note,
+        },
+        description=f'the One on One response DM for {player_full_name}',
+    )

app/discord/pending.py

@@ -0,0 +1,102 @@
+"""Persistence of pending reaction-request mappings across bot restarts.
+
+The bot uses reaction messages (✅ / ❌) on DMs to let a coach approve or reject
+a one-on-one request without visiting the site. The mapping from Discord
+message_id → {request_type, primary_key} is stored in a JSON file so that a
+bot restart does not orphan reactions that were already sent.
+"""
+
+import json
+import logging
+import os
+from datetime import UTC, datetime
+
+from app.discord.constants import PENDING_MAX_AGE_DAYS
+from app.discord.queue import enqueue
+
+_logger = logging.getLogger(__name__)
+
+#: File for persisting pending requests across bot restarts.
+PENDING_FILE = os.path.join(
+    os.path.dirname(os.path.dirname(os.path.dirname(os.path.abspath(__file__)))),
+    'discord_pending.json',
+)
+
+
+def load_pending() -> dict:
+    """Load pending requests from the JSON file.
+
+    Returns:
+        dict mapping message_id (int) → entry dict.
+    """
+    if not os.path.exists(PENDING_FILE):
+        return {}
+    try:
+        with open(PENDING_FILE, encoding='utf-8') as f:
+            entries = json.load(f)
+    except (json.JSONDecodeError, OSError):
+        _logger.warning('Could not read pending file, starting empty.', exc_info=True)
+        return {}
+    if not isinstance(entries, dict):
+        return {}
+    cleaned = drop_expired(entries)
+    if len(cleaned) < len(entries):
+        save_pending(cleaned)
+    return cleaned
+
+
+def drop_expired(entries: dict) -> dict:
+    """Remove entries whose creation timestamp is too old.
+
+    Args:
+        entries: dict mapping message_id → entry.
+
+    Returns:
+        Filtered dict.
+    """
+    now = datetime.now(UTC).timestamp()
+    cutoff = now - PENDING_MAX_AGE_DAYS * 86400
+    return {mid: e for mid, e in entries.items() if e.get('created_at', 0) >= cutoff}
+
+
+def save_pending(entries: dict) -> None:
+    """Persist pending entries to the JSON file."""
+    try:
+        with open(PENDING_FILE, 'w', encoding='utf-8') as f:
+            json.dump(entries, f, indent=2)
+    except OSError:
+        _logger.exception('Could not write pending file')
+
+
+def forget_pending(entries: dict, message_id: int) -> dict:
+    """Remove one message from the pending map and persist.
+
+    Args:
+        entries: The current pending map.
+        message_id: The message whose entry to remove.
+
+    Returns:
+        Updated dict (already persisted).
+    """
+    entries.pop(str(message_id), None)
+    save_pending(entries)
+    return entries
+
+
+def purge_pending_for_participants(participant_ids: list[int]) -> None:
+    """Queue a purge of stale participant pending entries.
+
+    Called after a match edit deletes participants. The bot thread removes
+    matching ``schedule_addition`` pending entries so that a reaction on an
+    old message cannot produce a false confirmation.
+
+    Args:
+        participant_ids: MatchParticipant primary keys that no longer exist.
+    """
+    if not participant_ids:
+        return
+    enqueue(
+        'purge_pending',
+        {'participant_ids': participant_ids},
+        description=f'purge of {len(participant_ids)} stale participant records',
+    )

app/discord/queue.py

@@ -0,0 +1,44 @@
+"""Shared queue that bridges Flask request threads to the bot's async loop.
+
+Module-level, not per-instance: the supervisor replaces the bot object on every
+restart (discord.py cannot reuse a client whose run() has returned). A queue
+living on the old object would be discarded with it, taking every pending
+notification along.
+"""
+
+import logging
+from queue import Empty, Queue  # noqa: F401 — re-exported for bot.py
+
+_logger = logging.getLogger(__name__)
+
+#: The shared queue instance.
+message_queue: Queue = Queue()
+
+
+def enqueue(kind: str, data: dict, *, description: str) -> bool:
+    """Hand one notification to the bot thread. Never raises.
+
+    The three public senders were the same fifteen lines three times, each with
+    its own blanket catch. There is one now, and it is the only place where
+    breadth is a property of the caller rather than of the failure: this runs
+    in a Flask request thread, and the work the notification announces is
+    already committed. The meeting is booked whether or not Discord hears about
+    it, so a failure here must not become a 500 on a page whose job is done.
+
+    What it is *not* is somewhere to lose a defect: the traceback is logged
+    and the caller is told False.
+
+    Args:
+        kind: Event type name ('one_on_one_request', 'schedule_addition', …).
+        data: Payload dict.
+        description: Human-readable label for the log message.
+
+    Returns:
+        True on success, False on failure.
+    """
+    try:
+        message_queue.put({'type': kind, 'data': data})
+    except Exception:  # a notification must never fail the request that caused it  # noqa: BLE001
+        _logger.exception('Could not queue %s', description)
+        return False
+    return True

app/routes/admin.py

@@ -211,7 +211,7 @@ def restore_backup(backup_id):
 
     # Create a safety backup of the current state before restoring.
     try:
-        safety = _create_backup_record(
+        _create_backup_record(
             backup_type='pre_restore',
             notes='Automatic safety backup before restoring ' + record.filename,
         )

app/routes/evaluations.py

@@ -29,6 +29,40 @@ from app.validators import EvaluationSchema
 evaluations_bp = Blueprint('evaluations', __name__, url_prefix='/evaluations')
 
 
+def validate_score(value):
+    """Convert a raw form value to an int 1..10, or None if blank/invalid.
+
+    Args:
+        value: Raw value from request.form — a string, or None for a missing field.
+
+    Returns:
+        int | None: Score 1-10, or None.
+    """
+    if value is None or (isinstance(value, str) and value.strip() == ''):
+        return None
+    try:
+        score = int(value)
+    except (ValueError, TypeError):
+        return None
+    if score < 1 or score > 10:
+        return None
+    return score
+
+
+def _apply_evaluation(evaluation, scores, comments, position):
+    """Write scores, comments and recommended position onto an Evaluation row.
+
+    Args:
+        evaluation: The Evaluation instance (new or existing).
+        scores: Dict mapping criterion name to int or None.
+        comments: Free-text comment string, or None.
+        position: Recommended position string, or None.
+    """
+    evaluation.apply_scores(scores)
+    evaluation.comments = comments
+    evaluation.position_recommendation = position
+
+
 def _users_by_id(user_ids):
     """Load a set of users once for aggregate/list views."""
     wanted = {user_id for user_id in user_ids if user_id}

app/routes/matches.py

@@ -649,14 +649,14 @@ def edit_match(match_id):
 
         # Purge Discord pending entries for participants that no longer exist.
         if removed_ids:
-            from app.discord_bot import purge_pending_for_participants
+            from app.discord import purge_pending_for_participants
 
             purge_pending_for_participants(removed_ids)
 
         # Decide whether and what to notify.
         if time_changed:
             # All current participants get the "modified" message.
-            all_current = list(zip(notified_player_ids, notified_participant_ids))
+            all_current = list(zip(notified_player_ids, notified_participant_ids, strict=True))
             notify_participants(
                 title=match.title,
                 date=match.date,
@@ -671,7 +671,7 @@ def edit_match(match_id):
             new_player_ids = desired - set(existing.keys())
             new_pairs = [
                 (pid, nid)
-                for pid, nid in zip(notified_player_ids, notified_participant_ids)
+                for pid, nid in zip(notified_player_ids, notified_participant_ids, strict=True)
                 if pid in new_player_ids
             ]
             notify_participants(

app/routes/users/contracts.py

@@ -3,17 +3,17 @@
 import os
 import uuid
 
-from flask import flash, redirect, render_template, request, send_file, url_for
+from flask import flash, render_template, request, send_file, url_for
 from flask_babel import gettext as _
 from flask_login import current_user, login_required
 from marshmallow import ValidationError
 from werkzeug.utils import secure_filename
 
 from app.extensions import db
-from app.responders import respond_after_change
 from app.models import Admin, Coach, Contract, Manager, Player, User
 from app.models.admin_settings import AppSettings
 from app.permissions import can_manage_player_contract, coach_player_ids
+from app.responders import respond_after_change
 from app.routes.users._shared import (
     ALLOWED_CONTRACT_EXTENSIONS,
     ALLOWED_SIGNED_EXTENSIONS,

app/routes/users/notes.py

@@ -10,7 +10,6 @@ from flask_login import current_user, login_required
 from marshmallow import ValidationError
 
 from app.extensions import db
-from app.responders import respond_after_change
 from app.forms import flash_validation_errors, form_payload
 from app.models import (
     Coach,
@@ -32,6 +31,7 @@ from app.permissions import (
     coach_player_ids,
     coach_tryouts,
 )
+from app.responders import respond_after_change
 from app.routes.users.blueprint import users_bp
 from app.validators import NoteContentSchema, PersonalNoteSchema
 

app/routes/users/one_on_one.py

@@ -6,9 +6,9 @@ from flask_login import current_user, login_required
 from marshmallow import ValidationError
 
 from app.extensions import db
-from app.responders import respond_after_change
 from app.forms import flash_validation_errors, form_payload
 from app.models import Coach, CoachAvailability, OneOnOneRequest, PersonalNote, Player, TeamNote
+from app.responders import respond_after_change
 from app.routes.users.blueprint import users_bp
 from app.services.notifications import send_discord_notification
 from app.time_utils import utc_now_naive
@@ -183,7 +183,7 @@ def accept_one_on_one(request_id):
 
     # Notify player via Discord (same message as if approved through Discord reactions)
     if player and player.discord_user_id:
-        from app.discord_bot import send_one_on_one_response
+        from app.discord import send_one_on_one_response
 
         send_one_on_one_response(
             player_discord_id=player.discord_user_id,
@@ -242,7 +242,7 @@ def reject_one_on_one(request_id):
 
     # Notify player via Discord (same message as if rejected through Discord reactions)
     if player and player.discord_user_id:
-        from app.discord_bot import send_one_on_one_response
+        from app.discord import send_one_on_one_response
 
         send_one_on_one_response(
             player_discord_id=player.discord_user_id,

app/routes/users/profile.py

@@ -1,12 +1,11 @@
 """The signed-in user's own profile."""
 
-from flask import flash, redirect, render_template, request, url_for
+from flask import flash, render_template, request, url_for
 from flask_babel import gettext as _
 from flask_login import current_user, login_required
 from marshmallow import ValidationError
 
 from app.extensions import db, hash_password
-from app.responders import respond_after_change
 from app.logging_config import log_auth_event
 from app.models import (
     ESPORT_GAMES,
@@ -17,6 +16,7 @@ from app.models import (
     Player,
     User,
 )
+from app.responders import respond_after_change
 from app.routes.users._shared import (
     flash_validation_errors,
     form_payload,

app/services/notifications.py

@@ -53,7 +53,7 @@ def send_discord_notification(
 
     if coach_discord_id:
         try:
-            from app.discord_bot import send_one_on_one_dm
+            from app.discord import send_one_on_one_dm
 
             send_one_on_one_dm(
                 coach_name=coach_name,
@@ -76,7 +76,7 @@ def send_discord_notification(
     # coach has no id of their own. Queueing it cannot raise (see _enqueue).
     if DISCORD_WEBHOOK_URL.isdigit():
         if not coach_discord_id:
-            from app.discord_bot import send_one_on_one_dm
+            from app.discord import send_one_on_one_dm
 
             send_one_on_one_dm(
                 coach_name=coach_name,

app/services/scheduling.py

@@ -15,7 +15,7 @@ two.
 
 import logging
 
-from app.discord_bot import send_schedule_notification
+from app.discord import send_schedule_notification
 
 logger = logging.getLogger(__name__)